Projektübergaben
Hand over projects completely, without losing critical knowledge along the way.
Challenge
- Knowledge lives in people's heads: The majority of project knowledge doesn't exist in official documents, but in emails, informal agreements and the mind of the previous owner.
- Long onboarding time: In practice, it takes 4–8 weeks until a successor truly understands a project — valuable time the project can't afford.
- Endless follow-up questions: The handing-over employee gets contacted for weeks, even though they've long since moved on to a new role.
Solution
- Load project documentation centrally: All relevant documents, meeting notes, specifications, emails, decision records, are uploaded to MAIA and immediately searchable.
- Generate handover package automatically: In a single session, MAIA creates a project summary, decision history, stakeholder briefing, FAQ and onboarding plan — based on the existing documents.
- Uncover knowledge gaps: MAIA systematically identifies where decisions are undocumented or critical information is missing, before the handover takes place.
Result
- Onboarding time reduced from 6 weeks to 1 week
- Follow-up questions to the predecessor reduced by approx. 80%
- Structured handovers as standard: regardless of experience or department
Prompt Examples
- Project overview: "Create a one-page status summary of this project — what does the successor need to know immediately to be operational tomorrow?"
- Decision history: "Extract a chronological list of all key project decisions — what was decided, why, and which alternatives were rejected?"
- Knowledge gaps: "Where is critical information missing from the project documentation that a successor would need?"
- Onboarding plan: "Create an onboarding plan for the first 4 weeks of the new project owner — prioritized by urgency."
Use Cases
