Personal Memory
Let MAIA account for your working preferences and control what personal memory remembers, changes and forgets.
Personal Memory stores short notes about your preferences and working context. This helps you avoid repeating useful details in every conversation. It is your personal memory, not a shared team knowledge store.
What you can ask MAIA to remember
Section titled “What you can ask MAIA to remember”MAIA can pick up useful details from conversations. You can also explicitly state what you want it to consider in future:
| Goal | Example |
|---|---|
| Account for your writing preference | “Remember that I prefer short summaries with decisions first.” |
| Add working context | “Remember that I coordinate marketing and sales at Acme Corp.” |
| Correct a detail | “Change the note about my role: I now work in customer success.” |
| Remove a detail | “Forget the note about my previous department.” |
Check the saved notes afterwards under Settings → Personalization → Personal memory. A request in chat does not replace checking that the intended note was saved or removed. Memory is not a verbatim record of every conversation.
Use it in everyday work
Section titled “Use it in everyday work”Describe a task normally, such as “Prepare a client update from these notes.” Personal preferences can help shape the style. Still provide the relevant files, specific goal and new facts in the chat or project.
Remembering your workplace does not grant access to its documents. “Open the current campaign brief” still needs the appropriate file, project or selected, authorized integration. Memory alone does not open systems, schedule recurring work or approve write actions.
Review and maintain notes
Section titled “Review and maintain notes”- Open Settings → Personalization.
- Read the saved memory notes and check that they are current and accurate.
- Edit an inaccurate note or delete it using its action.
- Check the list again after the change.
The personal settings guide shows the interface. Review memory particularly after changing roles or when MAIA repeats an old preference.
Switch off, delete and use incognito
Section titled “Switch off, delete and use incognito”The Personal memory switch controls both reading existing notes and learning new details. Switching it off retains the saved notes. You can enable it again later or deliberately remove the notes.
Delete personal memory removes saved memory notes after confirmation. If memory remains enabled, later conversations can create new notes. Files, chats and written custom instructions are separate.
An incognito chat does not read or update Personal Memory. Custom instructions still apply. Incognito does not change file or account permissions.
Choose where information belongs
Section titled “Choose where information belongs”| Information | Appropriate place |
|---|---|
| A deliberate, lasting writing rule | Custom instructions |
| Personal working context and learned preferences | Personal Memory |
| Team decisions and facts for an undertaking | Project context |
| A reusable working method | Skill |
| Evidence and original documents | Files, collections or authorized sources |
Do not store credentials or confidential client records as personal preferences. Shared information belongs somewhere with appropriate access and maintenance. Deliberately share a project or Skill when others need access.
If a remembered detail is wrong
Section titled “If a remembered detail is wrong”Read the saved note and also check custom instructions and project context. Deleting a memory note does not remove the same text from other sources or the ongoing conversation. Correct the place supplying the wrong detail and state the intended change clearly.